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1. Can I schedule a building or site tour?

Yes, site tours can be scheduled for the Police Department and/or Fire Department. Please email Elise Durbin if this is something you would like to do. We would look to schedule these late the week of December 12.

2. What type of contract does the City intend to use to secure these services?

At this time, the city intends to use an AIA B101 contract.

3. The RFP cites a max of 24 pages in the proposal. Do cover pages and dividing pages count?

The 24-page maximum relates to content. The cover page and dividing pages do not count towards the maximum.

4. Are you looking for hours, rates and cost broken down by each phase of design and construction? Are you also looking for hours and rates for consultants?

The city would like to see proposers provide a breakdown of labor hours, rates and costs for each phase with a sum total cost of the proposed services at the boom. Please include hours and rates for all consultants that will be a part of the project.

5. Is there a detailed facility program available at this time?

A detailed facility program has not yet been developed. The key components include

• Secure parking, including a squad garage-room for overflow secure evidence storage, SWAT area, animal impound capability and police canine area
• Focus on site security (internal and external) (Police)
• Evidence facility: separate intake for vehicle to bring evidence into a garage. Intake room for initial processing with pass-through lockers. Evidence storage with separate vaults for general property, firearms, narcotics, and cash. Separate ventilation system for narcotics vault.
• Large open concept police lobby with separate interview rooms (hard versus soft interviews). One secure interview room with rear access to detention facility. Access to police conference room from public lobby with separate staff entrance.
• Large open concept squad room with individual workspaces for patrol/CSOs. Sergeant offices on perimeter of squad room.
• On-site training facilities (joint where appropriate)
  • Police training: room for simulator, mat room for use of force, small classroom for instruction
  • Multi-story tower
    • Ability to flow water from fire hoses, activate sprinkler heads, fire alarm systems, stand-pipes, forcible entry, etc.
    • Adjacent open-space for auto extrication
  • Gun range with 4 to 6 lanes
• Community space for public events and meetings
  • Ideally, accessible from lobby without needing to enter access controlled spaces
• Separate spaces for police and fire, yet flexible, shared spaces where appropriate
• Publicly accessible lobby
  • FD History Center space in lobby
    • Place for historic trucks
    • FF memorial area
  • Secured access to FD from lobby
• Fire office area
  • Offices for Chiefs and Fire Marshall (4-6)
  • Open larger flex office space
    • Multiple workstations
    • Supervisor spaces adjacent
• Space for construction plan review with appropriate media and storage to support activity
• Large Training Classroom (50 – 100 people)
  • Sub-dividable
  • Multi-media capable
  • Convert to Emergency Operations Center
  • Adjacent breakout conference space
• Firefighter crew quarters
  • Full-Kitchen and Dining Space
  • Individual Sleeping Rooms (4 to 6)
    • Including Bathroom w/Shower (Open to Jack and Jill Concept)
  • Recreation/Lounge Area
  • Workstation (Study, Office, etc.)
  • Wellness Area
  • Adjacent to or quickly accessible to truck bays
• Firefighter workout space and equipment
• Apparatus Bays
  • Drive-thru truck bays
  • Exhaust Removal System
  • Adjacent FF Turnout Gear Locker Area
    • Includes FF PPE Wash area (extractor and dryer)
  • Adjacent SCBA Fill Station

View the Space Needs Analysis (PDF) for more information.

6. Will the city directly contract the site survey, geotechnical, asbestos testing, and commissioning services?

Please include site survey and commissioning services as a part of your proposal. The city will be procuring geotechnical and hazardous materials testing separately.

7. Has the City performed any community engagement activities for the project?

The city has done the following community engagement activities:

• Citizen tour group to all city facilities (February 2022)
• Facilities open houses for public to tour facilities and talk to staff (May 2022)
• Booth at Fire and Ice Festival (July 2022)
• Booth at River City Days (July 2022)
• Park Parties hosted in each councilmember’s ward (August 2022)
• Presentation to the Lions Club (September 2022)
• Presentation to the Rotary (November 2022)
• Social Media posts (ongoing)

 These community engagement activities have focused on all of the city facilities (public safety, municipal services building, and city hall/library).

8. Are the original drawings for the existing fire station available?

The City is working to make these available now. Please watch the website where we will post if we are able to make them available.

9. Can the schedule requested (item g on page 2 of RFP) be integrated into project approach work plan section (item h on page 3)?

Yes, the schedule requested under item g on page 2 of the RFP, may be integrated into item h on page 3 of the RFP.

10. Would the city require the consultant to perform post-construction services? Example: warranty inspections, commission assistance, record drawings, etc.?

The selected consultant would perform the following post-construction services: punchlist, commissioning assistance and record drawings. The city will be responsible for warranty inspections. If there are other suggested post construction services your firm provides, please add alternative options for the City’s consideration.

11. Was a facility condition assessment performed?

A Space Needs Analysis was conducted in 2021. That analysis for police and fire can be found on the city’s website.

12. Since the project will have a construction manager, does the design team need to include a cost estimator as a 3rd party to verify estimates?

No, design teams do not need to include cost estimating as part of the services.

13. What is the typical review and approval process for new projects? How much time is needed for city council review?

The City uses a three-step process for planning review: concept plan, preliminary site plan, and final site plan. More on each of these can be found on the city’s website on the planning page.

14. What is the city's budget for this project?

The project budget for the public safety facility is $41 million.